How To Write A Semi Formal Letter

In this post, we will look at how to write a semi-formal letter.

A semi-formal letter is written to someone that you know by name and with whom you have a professional or business relationship with, for instance; your teacher, accountant, landlord, etc. The surname should be used when addressing them - Dear Mrs.Thomas, Dear Mr Jones.

A semi-formal greeting > Dear Mr Hopkins, Dear Mrs Thomas

When signing off the letter, 'Yours truly', 'Sincerely yours' and 'Yours faithfully' would be used for semi-formal or formal letters. In semi-formal letters, you can also use - 'With best wishes' and 'With regards'.

Here is an example of a semi-formal letter structure >>


Semi-formal Question Example >>

You must include the information that is required, in this example, you have to make a request, for a meeting with your boss to discuss a problem at work with another colleague. It is semi-formal because it is someone that the letter writer knows, but it is not a close friend.

  • Write at least 150 words
  • You do not need to write any addresses
  • Begin your letter with 'Dear....."

Model Answer >>

Dear Mrs Amble

I am writing to you to request a meeting, to discuss some issues that have arisen with a member of my team.

I have been working with Ronnie Smith for over a year now and while he was a model member of the team, he has now become distant and irritable. Last week he disappeared during a very important lesson and reappeared over three hours later with no explanation. When confronted he made a flimsy excuse for his whereabouts. 

I can assure you that I have been very flexible and understanding over previous time management issues, however, his erratic behaviour is becoming more frequent. I would like to meet with you on Wednesday 15th at 3 pm and examine the best way to approach this situation.

I hope this is an acceptable time to meet, please contact me at the earliest opportunity to re-arrange if there is a problem. 

Yours Sincerely,

Steve King.

(Word Count - 156 / Band Score 9)


This letter covers the three main points in the task - why he is writing to her, gives further details of the problem in the second paragraph and in the final paragraph when he would like to have a meeting to discuss it further. 

It has been clearly organised with each key point being written about in a separate paragraph.

  • Paragraph 1 - Explains why he is writing to the boss
  • Paragraph 2 - Details of the issue/problem
  • Paragraph 3 - Gives dates/time that they can arrange a meeting

The tone of the letter is polite and therefore appropriate as it is being sent to a work colleague (I am writing to you to request.....I can assure you....please contact me at the earliest opportunity)

There is also evidence of a range of sentence structures, no grammatical or spelling errors.


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