Room in office that can be used as a relaxation room : Semi-Formal Letter [IELTS General Writing Task 1 ]

You should spend about 20 minutes on this task.

You have noticed a room at your company office that can be used as a relaxation room. Write a letter to your manager and ask to use the room for this purpose.

In your letter,

  • explain why you are suggesting this
  • which room it is
  • what changes in the room will need to be done

You should write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear ………………,


  1. Productivity (noun) – The state or quality of being productive.
  • Example: Productivity often increases when employees are well-rested and stress-free.
  1. Ergonomic (adjective) – Designed to minimize physical effort and discomfort, and hence maximize efficiency.
  • Example: Ergonomic chairs can significantly increase comfort.
  1. Ambiance (noun) – The character and atmosphere of a place.
  • Example: A good ambiance is crucial for relaxation.

Sample Letter 1:

Dear Mr. Thompson,

I hope this letter finds you in good health and high spirits. I would like to bring to your attention an idea that could enhance our workspace environment and, subsequently, our productivity.

During a recent visit to the west wing of our office, I noticed that Room 204 is seldom used and appears to be underutilized. Considering the increasing work pressures and the need for short breaks to rejuvenate, I propose that we convert this room into a relaxation space for our employees.

The rationale behind this suggestion is manifold. Studies indicate that short relaxation breaks can significantly boost productivity, creativity, and overall employee satisfaction. By providing a designated space for relaxation, we would be signaling to our team that their well-being is a priority.

Room 204 is ideally located away from the usual hustle and bustle of our main office area, making it perfect for such a transformation. A few changes might be needed, like introducing ergonomic lounge chairs, dim lighting for a calming ambiance, and maybe some indoor plants for a touch of nature. Perhaps even a sound system that plays soothing instrumental music could be added.

I believe this change will not only enhance our office environment but will also help in fostering a positive work culture. I’d be happy to assist in planning and organizing the room setup if you find this idea worth considering.

Thank you for your time and consideration.

Warm regards,

[Your Name]

Sample Letter 2:

Dear Ms. Anderson,

I trust you’re well. Over the past few weeks, I’ve observed that there is a vacant room (Room 112) near the marketing department. After some thought, I’d like to suggest we repurpose this room to better cater to our team’s needs.

Given the often-intense nature of our workdays, having a designated relaxation room can offer immense benefits. Such a space could serve as a sanctuary for team members to unwind for a few minutes, subsequently returning to their tasks refreshed and more focused.

The room in question, Room 112, is spacious and gets ample natural light, making it ideal for such a setup. To transform it into a relaxation room, we might consider adding some comfortable seating arrangements, soft lighting, and perhaps a few bookshelves with a selection of light reading materials. A few potted plants could enhance the ambiance further, lending the room a fresh and tranquil atmosphere.

I am confident that this initiative would be a valuable addition to our office facilities, potentially boosting morale and productivity. Should you see merit in this suggestion, I’d be more than willing to help coordinate the necessary changes.

Thank you for considering my proposal. I look forward to hearing your thoughts on this.

Best regards,

[Your Name]

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