Write a letter to the course instructor: Semi-Formal Letter [IELTS General Writing Task 1 ]

You should spend about 20 minutes on this task.

You are doing a three-months’ course at a training institute. You have recently been offered a full-time job at a company and you can not continue the course.

Write a letter to the course instructor. In the letter:

  • explain why you cannot continue the course
  • describe the job you have been offered
  • and ask if they have an evening course that you can continue

You should write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear ……………,

Model Answer 1:

Dear Mr. Richardson,

I hope this letter finds you well. I am reaching out to inform you that, unfortunately, I won’t be able to continue with the ongoing course at the training institute.

Recently, I was offered a full-time position at ABC Corp as a Junior Project Manager. This role is an excellent opportunity for me to kickstart my career, and it aligns with my academic background and professional aspirations. The job involves overseeing small projects, working closely with international clients, and traveling occasionally. Given the comprehensive nature of this position, it requires my full attention during the day, which clashes with our course schedule.

Given the valuable insights and skills I have been acquiring from the course, I am keen on completing it. I was wondering if the institute offers an evening batch or perhaps a weekend session for the same course? It would greatly assist me in managing both my professional commitments and my desire to continue learning.

I eagerly await your response. If evening classes or any alternative arrangements are available, please let me know. I deeply value the knowledge I’ve been gaining from this course and would like to see it through to the end.

Warm regards,

Olivia Graham.

Model Answer 2:

Dear Ms. Fernandez,

I trust you are well. With a heavy heart, I am writing to inform you that I will not be able to proceed with the course that I’ve been attending at the institute for the past month.

I’ve recently been extended an offer to join XYZ Enterprises as an Assistant Digital Marketing Strategist. This role is a perfect alignment with my passion for digital marketing and offers me the chance to be part of a renowned team responsible for some groundbreaking campaigns. It entails designing and executing online campaigns, analyzing data, and working with a variety of clients across multiple sectors.

Given this development, my daytime availability has been significantly affected. However, I’m keenly interested in completing the course due to its relevance and the profound knowledge you impart. Do you offer this course in an evening slot or perhaps during weekends? I genuinely wish to continue under your guidance without interrupting my newfound professional journey.

Please let me know about any available alternatives. Your understanding and assistance in this matter are highly appreciated.

Best regards,

Ethan Wallace.

Important Vocabulary:

  1. Kickstart: To begin or initiate something.
  • Example: The government grant helped to kickstart the community project.
  1. Aligns: To be in agreement or to bring into a straight line.
  • Example: Her values align with the company’s mission.
  1. Aspirations: A strong desire or ambition to achieve something.
  • Example: Many actors move to Hollywood with aspirations of becoming famous.
  1. Overseeing: To supervise or watch over a task or project.
  • Example: She is overseeing the construction of the new building.
  1. Keen: Having or showing eagerness or enthusiasm.
  • Example: He was keen to learn about the new software.
  1. Entails: To involve or necessitate as a necessary or inevitable part.
  • Example: The job entails a lot of hard work and dedication.
  1. Extend: To offer or make available.
  • Example: The company extended a job offer to the top candidate.
  1. Impart: To communicate knowledge or information.
  • Example: The teacher took extra time after class to impart wisdom to her students.
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