You have been to a business meeting at another company and saw a piece of equipment which can be useful for your company too: Semi-Formal Letter [IELTS General Writing Task 1 ]

You should spend about 20 minutes on this task.

You have been to a business meeting at another company and saw a piece of equipment which can be useful for your company too.Write a letter to your manager. In your letter:

describe the piece of equipment you have seen
why having the same equipment would be useful for your company
offer your assistance in buying the equipment

Write at least 150 words.
You do NOT need to write any addresses.
Begin your letter as follows:
Dear Sir or Madam,

Writing Task 1: How to Solve

Sample Letter 1:

Dear Sir or Madam,

I hope this letter finds you well. During a recent business meeting at [Company Name], I came across an innovative piece of equipment that I believe could greatly enhance our operational efficiency.

The equipment, known as [Equipment Name], is designed to [specific function of the equipment]. Having observed it in action, I was impressed by its speed, precision, and the significant time it saved during tasks that are similar to those we perform daily.

The acquisition of such equipment would be advantageous for our company because [specific benefits, e.g., “it would reduce manual hours spent on certain tasks, eliminate chances of human error, and streamline the workflow”]. Given the increasing workload and the growing emphasis on timely delivery, having [Equipment Name] could place us a step ahead of our competitors.

Should you consider this proposition beneficial, I am more than willing to facilitate the procurement process, liaise with the suppliers, and even negotiate a beneficial deal on behalf of our company.

Thank you for considering this suggestion. I believe that with this equipment, we can drive our company towards greater success.

Best regards,
[Your Name]

Writing Task 1:

Sample Letter 2:

Dear Sir or Madam,

I hope you’re well. During my recent visit to [Company Name] for our business meeting, I chanced upon a piece of equipment that I strongly believe could revolutionize our current work process.

The [Equipment Name], as it’s called, is designed specifically to [brief description of what the equipment does]. Its application in our line of work is evident, given that it addresses many of the challenges we currently face, such as [specific challenges, e.g., “delayed processing times or occasional discrepancies in our outputs”].

By integrating this into our operational lineup, I am confident we can boost our efficiency, reduce overhead costs in the long run, and offer even better service to our clients. Additionally, it would underscore our commitment to staying updated with the latest in industry advancements.

If the idea aligns with our growth plans, I’d be more than happy to lead or assist in the acquisition process, ensuring we get the best value for our investment.

Thank you for your time and consideration.

Warm regards,
[Your Name]

Writing Task 1: Questions and Answer

Vocabulary:

Innovative (adjective) – Featuring new methods or ideas; original and creative.
- Example: The company is renowned for its innovative approach to business.
Efficiency (noun) – The state or quality of being efficient, especially in terms of time or energy.
- Example: The new software improved the efficiency of the entire team.
Acquisition (noun) – An asset or object bought or obtained.
- Example: The library made several new acquisitions last month.
Enhance (verb) – Intensify, increase, or further improve the quality or value of something.
- Example: The equipment will greatly enhance our productivity.
Operational (adjective) – In or ready for use.
- Example: The machine is now operational after repairs.

Sample Letter 1:

Sample Letter 2:

Vocabulary:

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